About This Module
Create professional business quotations with detailed pricing, taxes, terms, and share-ready formatting. This free, browser-based quotation generator helps you respond to client inquiries with polished, itemized quotes — no sign-up or downloads needed. Build your quote, preview it live, and print or save it in minutes.
What Is Quotation Generator?
The Quotation Generator is a free online tool designed to help businesses prepare detailed price quotes for prospective clients. It supports itemized pricing with quantities, tax rates, discounts, and multiple currencies. You can specify project scope, validity dates, payment terms, and include custom terms and conditions — all within a single, easy-to-use form. The tool runs entirely in your browser, keeping your business data private. With three professional template styles available, your quotations will look polished and consistent, helping you win client confidence before a project even begins.
How It Works
Enter your business details and the client you are quoting for. Add a quotation number, issue date, and validity period so the client knows when the offer expires. Describe the project scope, then add line items with unit prices and quantities. The tool calculates subtotals, tax, and discounts in real time. Include payment terms, notes, and terms and conditions to set clear expectations. Preview the document live, select a template style, and click Print to produce a presentation-ready quotation you can share as a PDF or hand-deliver to your client.
Best Use Cases
- Service proposals: Quote web design, consulting, maintenance, or creative work with clear scope and pricing breakdowns.
- Product pricing: Provide itemized product quotes to wholesale or retail buyers with tax and discount applied.
- Competitive bidding: Respond to RFQs or tenders with a professionally formatted quotation that stands out.
- Recurring client estimates: Quickly generate updated quotes for repeat clients with adjusted pricing or scope changes.
Fields and Input Explanations
- Business Name: The full legal name of your business as it should appear on this quotation.
- Address: Your business address as shown on the quote header.
- Phone: Contact phone for client queries about this quote.
- Email: Contact email for acceptance acknowledgement or follow-up.
- Quotation #: A unique reference number for this quote (e.g., QT-2025-008).
- Reference #: The client’s inquiry or request reference number that this quote responds to.
- Issue Date: The date this quotation is prepared and sent to the client.
- Valid Until: The expiry date after which the quoted prices are no longer guaranteed.
- Payment Terms: Payment arrangement if the client accepts (e.g., “50% upfront, balance on delivery”).
- Currency: The currency applied to all quoted prices and totals.
- Project / Scope: A brief title or description of the project or work this quotation is prepared for.
- Quoted To - Name / Company: The full name or company name of the prospective client.
- Billing Address: The client’s billing address for invoicing upon acceptance.
- Client Email: Email of the client contact receiving this quotation.
- Service / Delivery Location (optional): Where the goods or services will be provided if different from the billing address.
- Show QTY: Toggle to show or hide the Quantity column in the pricing table.
- Tax Rate (%): Tax rate applied to the quoted amounts (e.g., 8% SST).
- Discount: Any discount offered from standard pricing, applied before tax.
- Quotation Notes: Remarks, assumptions, exclusions, or clarifications that affect this quote.
- Terms & Conditions: The conditions the client agrees to upon accepting this quotation.
- Item Name: Name or description of each quoted product or service.
- Item Price: Unit price being quoted for each item.
- Item Quantity: Quantity of each item included in this quotation.