About This Module
Generate professional employee payslips directly from your browser with no software to install and no account required. This free payslip generator produces structured payroll summaries with itemized earnings, deductions, and print-ready output suitable for daily HR operations.
What Is the Payslip Generator?
The Payslip Generator is a free, browser-based tool that lets employers and payroll officers create clean, itemized salary slips in minutes. It covers every standard payroll component including basic salary, allowances, overtime, statutory deductions such as EPF, SOCSO, and PCB, and voluntary deductions like loan repayments or insurance. The finished payslip can be printed or saved as a PDF directly from the browser, making it ideal for small businesses that need quick payroll documentation without dedicated payroll software.
How It Works
Start by entering your company details, then fill in the employee information including name, ID, department, and job title. Add each earning item such as basic salary and allowances, followed by deduction items like tax and provident fund contributions. The live preview panel updates in real time so you can verify every figure before printing. Choose from multiple templates, then click Print to produce a professional payslip ready for distribution or filing.
Best Use Cases
- Monthly payroll runs: Generate payslips for each employee at the end of every pay cycle without complex spreadsheets.
- Small business HR: Ideal for SMEs and startups that need professional payslips but lack dedicated payroll systems.
- Freelancer invoicing: Contractors and freelancers can create salary-style payment records for their own bookkeeping.
- Audit and compliance: Produce consistent, itemized payslips that satisfy employment law requirements for record-keeping.
Fields and Input Explanations
- Company Name: The full legal name of the company as registered with SSM or the relevant authority.
- Address: The company’s registered or principal office address.
- Phone: HR or payroll department contact number for employee queries.
- Email: HR or payroll contact email for employee salary enquiries.
- Payslip #: A unique payslip reference number for audit purposes (e.g., PS-2025-DEC-001).
- Currency: The currency in which salaries are paid (e.g., MYR, SGD, USD).
- Pay Date: The date salary is deposited or issued to the employee.
- Pay Frequency: The payroll cycle for this payslip (e.g., “Monthly”, “Bi-weekly”, “Weekly”).
- Pay Period Start: The first day of the pay period covered by this payslip.
- Pay Period End: The last day of the pay period covered by this payslip.
- Employee Name: The employee’s full legal name as per their employment records.
- Employee ID: The employee’s internal staff ID or payroll number.
- Department: The division or cost center this employee is assigned to.
- Job Title: The employee’s official designation or job grade.
- Bank Account (optional): The employee’s bank account number for salary payment reference on the payslip.
- Tax ID / SSN (optional): The employee’s income tax file number or national ID for statutory reporting (e.g., PCB reference).
- Notes: Monthly remarks such as bonus notes, prorated adjustments, or special deduction explanations.
- Earning Name: Label for each income component (e.g., “Basic Salary”, “Housing Allowance”, “OT Pay”, “Performance Bonus”).
- Earning Amount: The gross amount for each earning component before deductions.
- Deduction Name: Label for each deduction item (e.g., “EPF”, “SOCSO”, “PCB”, “EIS”, “Loan Recovery”).
- Deduction Amount: The amount deducted for each statutory or voluntary deduction.