About This Module
Build professional purchase orders online with standardized supplier details, itemized lines, and clear totals for procurement workflows. This free, browser-based PO generator streamlines your purchasing process — no software to install, no account to create. Fill in the order details, preview your document live, and print it instantly.
What Is Purchase Order Generator?
The Purchase Order Generator is a free online tool that helps businesses create formal purchase orders for suppliers and vendors. It includes fields for buyer and supplier information, PO numbering, delivery dates, payment terms, delivery terms, and itemized order lines with automatic total calculations. The tool supports multiple currencies and applies tax and discount values to give you an accurate order total. All data stays in your browser — nothing is stored or transmitted. Whether you are ordering raw materials, office supplies, or contracted services, this tool produces a clean, professional PO that keeps your procurement organized and documented.
How It Works
Start by entering your company's name, address, and contact details as the buyer. Fill in the PO number, requisition reference, PO date, and expected delivery date. Select payment and delivery terms, then enter the supplier's information. Add line items with descriptions, unit costs, and quantities — the tool calculates amounts automatically. Apply tax and discount if applicable. The live preview updates as you type, showing your finished purchase order with all totals. Choose a template style, then click Print to produce a document you can send to your supplier by email, post, or hand-delivery.
Best Use Cases
- Vendor ordering: Send formal purchase orders to suppliers for raw materials, components, or finished goods.
- Service procurement: Issue POs for contracted services such as maintenance, consulting, or IT support.
- Budget tracking: Document every purchase with a numbered PO to maintain a clear procurement trail for accounting.
- Multi-location delivery: Specify a ship-to address different from your business address when goods go to a warehouse or branch office.
Fields and Input Explanations
- Buyer / Company Name: The full legal name of the purchasing company placing this order.
- Address: The registered address of the buying company.
- Phone: Contact phone for the buyer’s procurement team.
- Email: Contact email for the buyer’s procurement team.
- PO #: A unique purchase order number for this transaction (e.g., PO-2025-015).
- Requisition / Ref #: The internal requisition or approval reference from which this PO originates.
- PO Date: The date this purchase order is officially issued to the supplier.
- Expected Delivery Date: The date by which the buyer requires the goods or services to be delivered.
- Payment Terms: The agreed payment arrangement with the supplier (e.g., “Net 30”, “50% on delivery”).
- Currency: The currency applied to all pricing on this PO.
- Delivery Terms: The trade terms governing delivery responsibility (e.g., “FOB”, “CIF”, “DDP”, “Ex-Works”).
- Supplier Name / Company: The full legal name or registered entity of the supplier receiving this PO.
- Supplier Address: The supplier’s business address for document and correspondence purposes.
- Supplier Email: The supplier’s contact email for receiving and acknowledging this PO.
- Ship To Address (optional): Delivery address if goods are to be shipped to a location other than the buyer’s registered address.
- Show QTY: Toggle to show or hide the Quantity column in the order table.
- Tax Rate (%): Applicable tax or withholding rate for this purchase order.
- Discount: Discount percentage or value the supplier has agreed to apply to this order.
- Notes / Delivery Instructions: Special handling, packaging, labelling, or delivery instructions for the supplier.
- Item Name: Name or part number of each product or service being ordered.
- Item Price: The agreed unit price per item from the supplier.
- Item Quantity: Number of units being ordered for each line item.